Event and meeting planners can be compared to project managers. They have multiple pieces of their event that they have to arrange, organize, monitor and execute. The event or meeting planning process starts first with finding the location. As mentioned in a previous post, you can now find a location, a private event or meeting venue, online. The problem is planners are looking for not only the right place that will help achieve the event or meeting goals, but also the package that will allow them to make their event memorable while staying within their budget. Every event or meeting can correspond to a package. To find the right package for your private event or meeting, use the guide below that asks two simple questions and points you to the ideal package type for your event.
Q) Do I need food and/or beverages?
Ideal Package: Space Rental
If you do not need food and/or beverages at your event or meeting, then the ideal package for your event would be a space rental. Space Rental packages account for rental of the raw space at a venue. These packages typically include tables, chairs, linens, A/V and more. Space Rental packages can be offered by Art Galleries, Hotels, Restaurants, Loft Spaces, etc.
Ideal Package: Pre Fixe Meal, Cocktail Reception, Open Bar
If you do need food and/or beverages at your event or meeting, then the ideal package for your event would be a Pre Fixe Meal, Cocktail Reception or an Open Bar. A Pre Fixe Meal package can be applied to any meal period and typically consists of courses served in a variety of styles from buffet to individual plating. A Cocktail Reception package usually includes appetizers and beverages. A Open Bar package consists of unlimited beverages for your guests. Cocktail Reception and Open Bar packages are great for more casual events where your aim is to allow people to mix and mingle. Restaurants, bars/lounges and hotels all offer Pre Fixe Meal, Cocktail Reception and Open Bar packages.
Q) Will guests pay for their own alcoholic beverages?
Ideal Package: Cocktail Reception, Open Bar
See the answer above for more details on an Open Bar package or Cocktail Reception package.
Ideal Package: Minimum Guarantee
A minimum guarantee package is basically the minimum spend required to use the space at a venue for your private event or meeting. This is great for events where guests will all pay for their individual beverages and/or food. All restaurants and bars/lounges normally offer minimum guarantee packages.
At Pogby, our goal is to help planners find the ideal private event or meeting package online. Based on venue type, we require our venues to post specific types of packages online so that private event and meeting planners can see all the different options available. Transparency is key to online decision making and purchases; it all starts with displaying what planners want to see in order to book their events and meetings.
For more information on how to find the right package for your upcoming event or meeting, contact us vis LIVE CHAT on www.pogby.com, EMAIL US at firstname.lastname@example.org or CALL (718) 395-7789.
For venues interested in being involved and getting their packages for private events and meetings online so that planners can find and book their venue, check out more information here. To get started today, visit our online registration. Special FREE TRIAL OFFER available. Contact us at email@example.com to find out more information.